Facility Rentals

The Recreation and Parks Department rents select facilities and park shelters to community organizations, groups, and citizens. Learn more about renting a shelter, room, or other facility at hilliardohio.gov/facility-rentals or by contacting Hayley Bush at hbush@hilliardohio.gov.

Groups are responsible for all setup and cleanup and must provide their own supplies, decorations, table coverings, and food.

Community/Senior Center rentals for 150 or more people will be charged an additional $100 custodial fee. A $200 refundable deposit and the full rental fee must be paid with a major credit card or debit card at the time of reservation to reserve your event date. Deposit refunds will be credited to that original card within five business days, assuming facility rules are followed and no damage occurs.

Park shelters are for public purposes only. Groups renting City facilities are not permitted to charge admission or registration fees. Groups may not host events that raise funds for personal or for-profit organizations. There are no kitchen amenities available for public use at the facilities.

Refunds for Facility and Athletic Field Rentals

The City does not refund facility and athletic field fees (or down payments, if applicable) if a cancellation is made fewer than thirty (30) days before the reservation date. Cancellations made fewer than thirty (30) days in advance provide minimal opportunity for rental to another party.

A refund minus a 10-percent service charge will be approved when a registrant submits a written request at least thirty (30) days before the rental date. Exception: a non-refundable deposit is required to reserve an aquatic center or major multi-field complexes. The deposit will be credited toward the final payment of facility rental. If the reservation is canceled, the deposit is forfeited. The City, at its discretion, may allow the deposit to be credited to another event or reservation, provided the party making the reservation has not canceled previous reservations.

The Director of Recreation and Parks will review special requests when submitted in writing.

Shelter Houses

There are five shelter houses in Roger A. Reynolds Municipal Park that can be reserved for a non-refundable fee of $100 per day (8 a.m. – 9 p.m.) Shelter rentals must be made online. 2020 reservations began Jan. 2, 2020. Non-profit organizations are eligible for a reduced rental rate of $50 per day. Proof of 501c3 must be provided. Non-profits should contact Hayley Bush at hbush@hilliardohio.gov.

Park Rental for 5K Walks / Runs

Roger A. Reynolds Municipal Park may be rented for 5K walks/runs for a $200 fee per race. This includes a shelter house rental and use of Municipal Park trail. Contact Hayley Bush at hbush@hilliardohio.gov.

Hilliard’s Station Park

With splash fountains, outdoor café tables, an amphitheater and public restrooms, Hilliard’s Station Park is the perfect location for private or community events. Rental fees for Hilliard’s Station Park include five round tables and 40 chairs. The building does not come equipped with running water, a sink area, refrigerator, freezer, or air conditioning. The glass garage-style doors can be opened. The park does not close during building rental. City staff is not responsible for restricting the public from entering this event space during rentals. Hourly rental rates are $75 for residents, $100 for non-residents, and $60 for nonprofits. Rentals have a two-hour minimum. Rental space is available starting the third week of May through the second week of August.

Meeting Rooms

The Community Center and Senior Center are available for meetings, seminars, and private parties. Contact Hayley Bush at hbush@hilliardohio.gov for more information. Availability changes seasonally with programs.

Thursday: 4 p.m. – 7 p.m.
Saturdays: 9 a.m. – 2 p.m. | Multi-purpose Room: 11 a.m. – 5 p.m.
Sundays: Noon – 6 p.m. | Multi-purpose Room: Noon – 4 p.m.

For weekday reservations, contact Hayley Bush. Availability changes seasonally with programs.

Green Space and Fields

Due to high demand for field space, organizations are assigned priority scheduling for certain fields in exchange for fees and maintenance agreements. We implement a lottery system for other teams that are requesting field space. To learn more about our fields and the fees, contact Darcy Baxter.

Email Hayley Bush for additional information about shelter or room reservations.

Plot Size Price Amenities / Capacity
Multi-purpose Room 50’ x 55‘ $100/hr (2hr min) | $50/hr Non-Profit + $200 Deposit Seats 150 with tables or 175 with chairs only
Multi-purpose Stage 25’ x 55‘ $65/hr (2hr min) | $32.50/hr Non-Profit + $200 Deposit Seats 60 with tables or 80 with chairs only, pull-down screen, 8’ or 12’ tables, chairs, stage, card tables
Full Gym 50’ x 73‘ $100/hr | $50/hr Non-Profit Basketball hoops, benches, basketballs, volleyball nets, volleyballs
Half Gym $50/hr | $25/hr Non-Profit Basketball hoops, benches, basketballs, volleyball nets, volleyballs
Craft Room 18’ x 24’ $50/hr | $25/hr Non-Profit Seats 20 with tables or 25 with chairs only, 8’ tables, chairs, sink, counters, card tables
Card Room 18’ x 24’ $50/hr | $25/hr Non-Profit Seats 20 with tables or 25 with chairs only, 8’ tables, chairs, card tables
Classroom / Meeting Room 4 22’ x 24’ $50/hr | $25/hr Non-Profit Seats 20 with tables or 25 with chairs only, card tables, 8’ tables, big screen TV, DVD player

Important Documents