Rentals
The Recreation and Parks Department rents select facilities and park shelters to community organizations, groups, and citizens.
Park shelters are for public purposes only. Groups renting City facilities are not permitted to charge admission or registration fees. Groups may not host events that raise funds for personal or for-profit organizations. There are no kitchen amenities available for public use at the facilities.
Shelter Houses
There are five shelter houses in Roger A. Reynolds Municipal Park that can be reserved for a non-refundable fee of $100 per day (for residents) and $130 for non-residents (9 a.m. – 9 p.m.) Shelter rentals must be made online. Non-profit organizations are eligible for a non-profit rental rate of $100 per day. Proof of 501c3 must be provided.
Shelter house reservations can be made online.
If you do not have an account with us, it will prompt you to create one before making a reservation.
Scoll to the bottom of webtrac and click on the red pinpoints on the map to reserve the shelter. When you go to make the reservation, do not change the time, it will automatically block it for the entire day. We do not time block shelter house reservations.
To learn more, contact Parks2@hilliardohio.gov.
Meeting Rooms
The Community Center and Senior Center are available for meetings, seminars, and private parties. Availability changes seasonally with programs.
Saturdays: 9 a.m. – 2 p.m. | Multi-purpose Room: 11 a.m. – 2 p.m.
Sundays: Noon – 6 p.m. | Multi-purpose Room: Noon – 4 p.m.
Rentals for the entire multi-purpose room will be charged with an additional $100 custodial fee. A $100 refundable deposit and the full rental fee must be paid with a major credit card or debit card at the time of reservation to reserve your event date. Deposit refunds will be credited to that original card within five business days, assuming facility rules are followed and no damage occurs.
Requests that are prior to or after these hours may be accommodated depending on programming and availability. For questions and rental opportunities, please contact Rentals@hilliardohio.gov.
| Meeting Room Rentals | Room Size | Resident Fee | Non-Resident Fee | Non-Profit Rate | Amenities / Capacity |
|---|---|---|---|---|---|
| Multi-purpose Room | 50’ x 55‘ | $100/hr (2hr min) + $200 Deposit | $130 | $100 | Seats 130 with tables or 150 with chairs only |
| Multi-purpose, Half | 25’ x 55‘ | $65/hr (2hr min) + $200 Deposit | $85 | $65 | Seats 60 with tables or 80 with chairs only, pull-down screen, 8’ or 12’ tables, chairs, stage, card tables |
| Full Gym | 50’ x 73‘ | $100/hr | $130 | $100 | Basketball hoops, benches, basketballs, volleyball nets, volleyballs |
| Half Gym | $50/hr | $65 | $50 | Basketball hoops, benches, basketballs, volleyball nets, volleyballs | |
| Card Room | 18’ x 24’ | $50/hr | $65 | $50 | Seats 25 with card tables or 35 chairs in lecture style. Two 8' rectangular tables can also be added |
| Classroom / Meeting Room | 22’ x 24’ | $50/hr | $65 | $50 | Seats 30 with 5' diameter round tables or 45 chairs in lecture style. Three 8' rectangular tables can also be added. |
| Shelters | varies | $100/day | $130 | $100 | |
| Gym Birthday Party, Small (20-30 people) | $125/block | $165 | Parties will receive half the gym with classroom. Time blocks are Friday Nights: 5:30p-8:00pm & Saturday Afternoons: 2:00p-4:30pm | ||
| Gym Birthday, Large (30-45 people) | $150/block | $185 | Parties will receive half the gym with half multi-purpose room. Time blocks are Friday Nights: 5:30pm-8:00pm & Saturday Afternoons: 2:00pm-4:30pm |
Hilliard’s Station Park
With splash fountains, outdoor café tables, an amphitheater and public restrooms, Hilliard’s Station Park is the perfect location for private or community events. Rental fees for Hilliard’s Station Park include five round tables and 40 chairs. The building does not come equipped with running water, a sink area, refrigerator, freezer, or air conditioning. The glass garage-style doors can be opened. The park does not close during building rental. City staff is not responsible for restricting the public from entering this event space during rentals. Hourly rental rates are $75 for residents, $100 for non-residents, and $60 for nonprofits. Rentals have a two-hour minimum. Rental space is available starting the third week of May through the second week of August.
Hilliard’s Station Park reservations can be made online. To learn more, email Parks2@hilliardohio.gov
Important Documents
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HSP Rental Contract
View File
Green Space and Fields
Due to high demand for field space, organizations are assigned priority scheduling for certain fields in exchange for fees and maintenance agreements. We implement a lottery system for other teams that are requesting field space. To learn more about our fields and the fees, contact sports1@hilliardohio.gov.
Refunds for Facility and Athletic Field Rentals
The City does not refund facility and athletic field fees (or down payments, if applicable) if a cancellation is made fewer than thirty (30) days before the reservation date. Cancellations made fewer than thirty (30) days in advance provide minimal opportunity for rental to another party.
A refund minus a 10-percent service charge will be approved when a registrant submits a written request at least thirty (30) days before the rental date. Exception: a non-refundable deposit is required to reserve an aquatic center or major multi-field complexes. The deposit will be credited toward the final payment of facility rental. If the reservation is canceled, the deposit is forfeited. The City, at its discretion, may allow the deposit to be credited to another event or reservation, provided the party making the reservation has not canceled previous reservations.
The Director of Recreation and Parks will review special requests when submitted in writing.
